What is office project management?

Office project management is the process of planning, organizing, and overseeing all aspects of an office design or renovation project to ensure it is completed on time, within budget, and according to the client's requirements. It helps prevent delays, cost overruns, and scope creep, leading to a successful project outcome.

Why is project management important for office design and renovation?

Project management is crucial because it keeps the project aligned with the client’s goals and ensures that deadlines, budgets, and quality standards are met. Without proper project management, projects may face delays, cost increases, and quality issues.

What are the stages of MJPM's office project management flow?

The stages include: 1) Initiation – understanding client needs, feasibility, and planning; 2) Planning and Designing – creating detailed project and design plans; 3) Procurement – sourcing furniture, equipment, and materials; 4) Construction – managing the build process; 5) Monitoring and Control – tracking progress, risks, and changes; and 6) Closeout – completing deliverables, client approval, and post-project evaluation.

Who manages the office renovation projects at MJPM?

MJPM's projects are managed by a certified project management team accredited by the globally recognized Project Management Institute. They oversee all stages from planning to delivery, ensuring quality and client satisfaction.

How does MJPM ensure office projects are delivered successfully?

MJPM ensures success by maintaining constant communication with stakeholders, managing risks proactively, monitoring progress closely, and keeping the project aligned with the approved design, scope, and budget.

In an office design & office renovation project, project management is crucial for achieving success. It ensures that the project is completed on time, within budget, and meets the client's requirements. Without proper project management, the project risks delays, cost overruns, and scope creep, which can negatively impact the final outcome.

Our certified project management team oversees all aspects of the project, from initial planning and design to construction and delivery, ensuring that the project is aligned with the client's goals and objectives. Through MJPM's effective project management team, a high-quality office space that meets the needs of the client and their employees will be delivered.

MJPM's project management team is certified by globally recognized Project Management Institute.

Q: What are the main services included in MJPM's office project management?

MJPM's office project management includes budgeting and cost management, furniture and equipment procurement, construction management, project scheduling and timeline management, and change management, all led by a certified team recognized by the Project Management Institute.

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Office Project Management

Office Project Management

Project Management

Budgeting and Cost Management

Furniture and Equipment Procurement

Construction Management

Project Scheduling and Timeline Management

Change Management

Office Project Management Flow

Stage 1

Initiation

Our certified project team works with the design team and begin by understanding the client's requirements, goals, and objectives. They also assess the project's feasibility, determine the budget, and create a project plan.

Stage 2

Planning and Designing

During this stage the project manager creates a detailed plan that outlines the project scope, timeline, budget, resources required, and raises any risks or changes. They also establish project milestones, identify stakeholders, and maintain constant communication. This stage overlaps with the Design team, the design team works with the client to create a design concept that meets their requirements and aligns with the project plan. The project manager ensures that the design is feasible and meets the project requirements, as well as monitors progress to ensure the project remains on track.

Stage 3

Procurement

During this stage, the project manager monitors project progress, ensures that the project remains within scope, and adjusts the project plan as necessary. They also manage risks and communicate with stakeholders regularly to ensure that everyone is aware of the project's status.

Stage 4

Construction

The project manager oversees the construction process, ensuring that it adheres to the project plan and design specifications. They also manage the construction team, ensuring that they work efficiently and effectively to deliver the project on time and within budget.

Stage 5

Monitoring and Control

Stage 6

Closeout

The project manager ensures that all project deliverables are complete and that the client is satisfied with the outcome. They also ensure that all project documentation is organized and archived appropriately. Finally, they conduct a post-project evaluation to identify lessons learned and identify areas for improvement in future projects.

Why PMP®-Led Project Management Matters
In any office design or office renovation project, disciplined project management is the difference between an inspiring workplace and an expensive learning exercise. MJPM’s PMP®-certified project managers apply the globally recognised PMBOK® framework to keep every engagement:
• On schedule – Critical-path and three-look-ahead planning prevent bottlenecks and minimise downtime.
• On budget – Earned-value tracking flags cost variance early, allowing prompt corrective action.
• On brief – A living scope matrix and formal change-control process eliminate scope creep and protect design intent.

End-to-End Oversight
From the first feasibility meeting through handover, our certified team orchestrates:
1. Planning and Design Coordination – Aligning design milestones with landlord approvals and statutory submissions.
2. Tender and Procurement – Transparent contractor selection, value engineering, and contract award oversight.
3. Construction Administration – Daily progress tracking, risk-register updates, and stakeholder reporting.
4. Quality and Handover – Defect management, commissioning, and close-out documentation.
This structured workflow ensures that the delivered workspace serves the operational needs of both clients and employees while meeting health, safety, and regulatory requirements.

A Credential That Guarantees Results
Every lead manager holds the Project Management Professional (PMP®) credential issued by the Project Management Institute. To earn and maintain this certification, our managers must log thousands of project hours, pass a rigorous four-hour examination, and complete continuous professional-development units. The result for clients is a project team that blends global best practice with Hong Kong market know-how—delivering predictable outcomes and true peace of mind.

FAQ

What does MJPM’s office project management service include?

End-to-end oversight: scope definition, budgeting, tender management, programme scheduling, contractor coordination, site supervision, quality control, and final handover documentation.

Why is professional project management critical for an office fit-out in Hong Kong?

It keeps the project on schedule, within budget, and compliant with BA & FSD submissions—preventing costly rework and landlord penalties.

Is your project management team certified?

Yes – all lead managers hold PMP® credentials from the Project Management Institute and have delivered 100+ commercial interiors.

How does MJPM control cost overruns?

Open-book cost plans, milestone value-engineering workshops, and change-order tracking keep final spend within ±5 % of the approved budget.

Can you coordinate directly with landlords and building management?

Yes. MJPM handles fit-out permit applications, method statements, and weekly progress reports required by most Grade-A commercial BMOs/landlords.

Do you manage health, safety, and environmental compliance?

Absolutely – we prepare site safety plans, conduct weekly audits, and ensure all contractors follow Labour Department and FSD regulations.

What is your typical project timeline for a 10 000 sq ft office?

Planning 2 weeks, design 4 weeks, tender 2 weeks, construction 10 weeks, commissioning 1 week – total ±19 weeks, subject to BMO / landlord approvals.

How do we track progress during construction?

Clients receive a weekly dashboard covering critical path status, spend vs. budget, risk register, and live site photos.

What warranty or after-care is provided?

A 6–12-month defect-liability period plus optional preventive-maintenance contracts with 24-hour response SLA for critical systems.

If you need to start a project, reach out.
We will be happy to help.

Our office

7F, Prosperous Building,
48-52 Des Voeux Road,
Central, Hong Kong

Phone: +852 3707 2211

Email: info@mjpm.com.hk

Office Time: 9:00 am - 6:00 pm